The Bankruptcy and Insolvency process is extensive and difficult. You can’t just go and share your confidential documents with the users directly through any medium. For a secure and better efficiency, you require a safe medium to complete the Insolvency process without fearing losing any data. 

You need something which can help you control internally the sharing and storing of your data. You need something where you can have the ability to restrict anybody to see the documents that you don’t want them to view. Also, the ability to check who has viewed which document. 

Firmsdata gives you a secure virtual data room solution for all your transactions and helps you carry out the comprehensive process like Bankruptcy and Insolvency effectively. 

Let’s look at the problems you may face during the Insolvency process and the solution you can have to resolve them. 

Importance of a data room in an Insolvency Process 

The Problem

The load of handling the document binding process for any company can be risky and a bit hectic. Collecting, sharing, and storing the documents via email can be risky and complicated. It involves several individuals and systems which can make it more complex than usual. Let’s discuss the members and the duties they perform during the process. 

Members of the Insolvency team and their Duties

Company Managers & Employees: They are required to assemble and share data with various stakeholders.

Investors: Big creditors require a daily report of the activities performed such as weekly reports as per their debt agreement. The small creditor has a different process of reporting requirements. They need different sets of rights to information. The DIP (Debtor-in-Possession) creditor also needs a separate set of reports.

Shareholders and SEC: Regular updates are required by the shareholder in a company and if the company is public then additional disclosure is needed. 

Buyers: Due diligence and ability to negotiate required by the potential buyers of the assets. 

Judiciary: All the documents and judgments made by the Insolvency judge need to be distributed. 

The Solution: 

Centrally Controlled Document Access and Sharing

Firmsdata Virtual Data Rooms are intended to have the adaptability to smooth out and deal with the various requirements of an Insolvency process. Have a look at some points below on how Firmsdata helps its clients manage the process. 

Data Collection and Sharing with Stakeholders

By giving Stakeholders predefined access to a customized virtual data room, with the capacity to audit data on an ongoing basis, the burden on the client was emphatically decreased. Besides, 24/7 help and frequent notifications on any activity give the stakeholders to stay updated without any delay. 

Corporate Client: Corporate team can upload any operational and financial document anytime to the platform from anywhere in their various office locations. Their senior can review and vet the information online before releasing it to the stakeholders. 

Creditors: Creditors can view and sign the documents online in the law firm’s virtual data room without any other person’s help. 

DIP Creditor: Debtor in Possession documents get negotiated, finalized, and managed in the virtual data room. 

Court-Appointed Monitor: Monitors give the authorization to access online the court proceedings and its weekly reports posted for a comprehensive view. 

Court Orders: All important litigation documents will get stored and posted in Firmsdata.

Sale Process: Easy auction of the company’s multiple assets to the bidders done by online due diligence. Definitively related schedules, asset buying agreements, creditor consents and approvals were all negotiated and executed through the virtual data room.

Closing Deliveries: Negotiations and executions of all the conditions and closing documents managed in Firmsdata. 

Post-Closing Matters: Post-closing matters are managed within the virtual data room including articles of amendment, distribution of the proceeds of sale, resignation letters, and other post-closing filings.

How a data room is used by an Insolvency professional? 

Due diligence is a crucial component of the insolvency process that may be carried out efficiently with the help of a VDR. This is because VDRs deliver speed to the collection, evaluation, and authentication of records, thereby improving the effectiveness of negotiations in a secure, stable, and cost-effective online platform. 

VDRs particularly play a vital role in the insolvency process as:

Highly Functional Secure Platform

A Virtual Data Room is a cloud-based document sharing and repository platform that hosts files and essential documents. The virtual data room gives assurance that your data is safe and evenly distributed to the desired members of the group. The most important advantage is an ability to govern all the actions of companions, together with the time they get access to the data room, and how often they view particular files and folders. This feature makes the data room inevitable for due diligence throughout the insolvency process. It allows organized access to documents at any given time.

Proper Indexing of Data

VDRs allow collection and indexing of all information, this enables scrutinizing them effortlessly and additionally, you can even find out for are any missing documents.

Auto Allocation of Documents

Since VDRs practice sophisticated machine studying and artificial intelligence (AI), it allows automatic and accurate sorting and analyzing of large volumes of files quickly. 

Customized Access to Data

Corporate records are correctly stored with advanced protocols and digital tools.

VDRs can help you manage the access to your company’s sensitive data like who can access the files, for the duration of what time period, authorized to duplicate, edit, forward, or print the records, etc.

Makes Searching Easy

Advanced search & filter option allows faster finding or referring of applicable files easily. Document assessment will become quicker and easier.

Viewing by means of Multiple Parties Possible Simultaneously

Several capacity bidders can simultaneously get access to documents.

Analytics and Reporting

Advanced analytics and reporting features permit a better knowledge of the activities of events or persons. This will increase deal performance and the vendor can tune the pastime of each bidder inside the data room.

Meets all Legal Compliances

Complete legal compliance with international and local guidelines is feasible with VDR.

A VDR effectively helps in Due Diligence which could suggest the difference between the success and failure of your insolvency process. A 

VDR consequently allows you to streamline your procedure via:

Prepare the DD Checklist.

Obtain signatures on Non-Disclosure Agreement & Confidentiality Agreement.

Create a Unique System of Data Naming, under that you have complete control over documents and provide permission to access required files to prospective buyers/acquirers.

Organize a table of contents, to facilitate demarcation of the files.

Check the folder shape.

Upload the documents and documents to their respective folders.

Invite customers & buyers.

Define priorities and Deadlines.

Conduct due diligence.

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